Document Scanning Service

Secure, High-Volume Document Scanning Services in BC

Outsource your complex corporate archiving to Coastal Document Solutions. When you utilize our high-volume document scanning service, your confidential corporate records are collected, digitized, and securely indexed to PDF with an uncompromising commitment to quality, confidentiality, and data security.

Our professional document scanning is designed for all corporate file structures, including medical charts, HR files, financial folders, municipal building permits, corporate minutes, and closed legal client records. By pairing our automated OCR (Optical Character Recognition) service with your newly digitized paper files, your staff can search, locate, and distribute business-critical files instantly online.

Coastal Document Solutions will securely digitize your legacy paper files to provide your team with protected document access 24 hours a day, 7 days a week.

Scalable Document Scanning & Backfile Conversion

At Coastal Document Solutions, we maintain the operational capacity to digitize massive, multi-box archives with our custom scanning workflows. Using the latest industrial Kodak Alaris imaging technology, we achieve exceptional image clarity to build a pristine, future-proof digital archive for your organization.

We efficiently convert those heavy boxes and crowded shelves of legacy paper files into structured, fully searchable PDF files.

Enterprise Efficiency & Secure Chain of Custody

Our seamless high-volume document scanning workflow takes the logistical burden off your staff:

Secure Collection: We securely collect files directly from your office at a time convenient for you and transport them to our access-controlled scanning facility.
Production-Grade Hardware: We exclusively deploy production-grade Kodak scanners running advanced Capture Pro software to guarantee unparalleled image enhancements, automated rotation, and blank-page deletion.
Flexible Retention Scheduling: Whether you require a one-off project to clear a storage locker or an ongoing bulk scanning rotation, we adapt to your operational timeline.

Say goodbye to the hidden costs of searching for lost, misfiled, or decaying paper documents.

Industry Applications for Document Scanning

Our local file conversion workflows bring direct, measurable benefits to heavily regulated sectors across British Columbia:

1. Finance & Corporate Accounting

Target Files: Purchase invoices, sales records, and payroll documents.
The Benefit: We convert backlogs of financial files and accurately extract invoice metadata, formatting the outputs for clean import into your existing ERP systems like Microsoft Dynamics Navision.

2. Human Resources Departments

Target Files: Employee records, active personnel files, and pension member documents.
The Benefit: Protect sensitive employee history. We also digitize legacy microfilm and microfiche, converting fragile film formats into modern PDFs ready for instant retrieval and import into your primary HR document management system (DMS).

3. Accountancy & Legal Firms

Target Files: Closed legal client files, active litigation binders, and historical financial logs.
The Benefit: Clear out premium office square footage. If you manage an extensive archive of closed client files or need ongoing weekly collection, Coastal Document Solutions provides a certified solution. New digital files plug seamlessly into your existing legal case management systems or your secure internal network.

4. Quality Assurance, Manufacturing & Compliance

Target Files: Test certificates, certificates of conformity, and compliance working papers.
The Benefit: Compliance standards force organizations to retain quality reports for decades, causing a massive physical build-up. Digitizing ensures these vital regulatory records remain safe from physical damage, fire, or loss.

5. Medical Clinics & Healthcare Facilites

Target Files: Patient records, medical charts, and intake history.
The Benefit: Transition smoothly away from paper storage. Convert patient folders for rapid digital access to drastically improve administrative efficiency and safeguard historical clinical data.

6. Real Estate Brokerages & Developers

Target Files: Closed real estate transactions, backup deal documentation, and strata logs.
The Benefit: Ensure absolute business continuity and transaction audit readiness without the clutter of physical storage boxes.