Scanning Services Vancouver

Why Choose Coastal Document Solutions for Document Scanning & Digitization in BC?

At Coastal Document Solutions, we are British Columbia’s trusted document scanning and digitization specialists. With more than 25 years of experience and a Vancouver office at 422 Richards St., we help businesses and law firms across the province convert paper records into high-quality, searchable digital files — quickly, securely, and affordably.

Whether you need document scanning Vancouver for day-to-day files, microfiche and microfilm conversion, or large-format scanning for engineering drawings and maps, our team delivers results that save you space, time, and money.

Benefits of Professional Document Digitization Services

• Instant Searchable Access – Every document is scanned with advanced OCR technology and converted to fully searchable PDF files. Find any record in seconds instead of digging through filing cabinets.
• Massive Space Savings – Free up expensive Vancouver and Whistler office real estate by eliminating bulky storage boxes and shelves.
• Enhanced Security & Compliance – Your sensitive documents stay protected with secure pickup, chain-of-custody tracking, and encryption that meets BC’s Personal Information Protection Act and PIPEDA requirements.
• Cost Reduction – Stop paying for off-site storage, courier fees, and lost productivity. Our high-volume scanning is more affordable than in-house equipment and staff time.
• Disaster Recovery & Business Continuity – Digital backups ensure your critical HR, financial, legal, and client files are safe and instantly retrievable.
• Eco-Friendly & Modern – Go paperless and impress clients while reducing your environmental footprint.

Our Document Scanning Services Include

• Paper Document Scanning – High-speed conversion of invoices, contracts, medical records, HR files, and more into organized, indexed digital archives.
• Microfiche & Microfilm Conversion – Bring legacy 16mm/35mm film and COM fiche into modern digital formats — no more expensive readers required.
• Large Format Scanning – Maps, architectural drawings, engineering plans, and blueprints digitized at full resolution for easy CAD/GIS integration.
• Data Entry & Indexing – Custom metadata, OCR, and searchable text so your team can locate files instantly.
• Tailored Solutions for Law Firms – Fast, confidential scanning of case files, wills, discovery documents, and litigation archives (perfect for Vancouver and BC legal practices).

Our Proven Process – Secure, Accurate, and Fast

• Free Consultation & Quote – We assess your volume and needs.
• Secure Pickup – Locked, tracked transport from your Vancouver, Whistler, or Lower Mainland location.
• Professional Scanning – Using Kodak production scanners and Capture Pro software for the highest image quality.
• Quality Control – Double-checked scans.
• Secure Delivery – Encrypted hard drives, cloud upload, or your existing system integration.
• Optional Shredding – Certified destruction of originals once you approve the digital files.